DETAILS

14300.29 - Forms

An equivalent form has the same information as the OSHA form it replaces and is:

Forms can be kept on a computer or at other locations as long as they can be produced within specified time frames.

Keep a separate confidential list of the case numbers and employee names for “privacy concern cases” so they can be:

The following are a complete list of "privacy concern cases”:

injuries or illnesses to intimate body parts or the reproductive system
mental illnesses
HIV infection, hepatitis or tuberculosis
injuries or illness resulting from sexual assault
needlstick injures and cuts from sharp objects contaminated with another person’s blood or other potentially infectious material
other illnesses where the employee independently and voluntarily request their name not to be entered on the log

Use discretion in describing the injury or illness on Cal/OSHA forms 300 & 301 if :

the employee’s name was removed from the forms, and
a reasonable basis exists to believe that the individual could still be identified.

Remove or hide employee names when Cal/OSHA forms 300 or 301 are voluntarily disclosed to persons other than:

Voluntarily disclose Cal/OSHA forms 300 or 301 with personally identifying information only to :

auditors or consultants hired by the employer to evaluate the
safety and health program.
the extent necessary for processing workers’ compensation or
other insurance claims.
public health authorities or law enforcement agencies.